Volunteer Roles

Brief overview of PTA Board positions:

Most positions require 3-5 hours per month.  All positions require working knowledge of Excel, Word and email.   


  • President: Lead the school PTA toward specific goals chosen by the members. Coordinate monthly meetings.  Be comfortable speaking in public.  Possess the ability to work and communicate with volunteer parents, teachers, staff and Principal.


  • Secretary: Writes and maintains the minutes of the PTA meetings.  Be responsible for any written correspondence and read any incoming correspondence at meetings.  


  • Treasurer:  Legally responsible, authorized custodian of the PTA funds.  Makes all bank deposits, writes checks, and maintains the financial records of the organization.   Prepares and maintains budget.  Prepares monthly and yearly financial reports and required forms.  Knowledge of Microsoft Excel required.   


  • Fundraising Coordinator: Develop and organize fundraising programs (usually several per year).  Apply for and write grants for PTA projects (as needed).    


  • Membership/Volunteer Coordinator: Coordinate the membership drive, distribute informational materials and maintain the membership database.  Collect volunteer forms and create a volunteer database of parents.   


  • Auditor:  Audits PTA financial records twice yearly - usually February and July.


  • Parliamentarian:  Gives necessary advise in parliamentary (rules) procedure when requested.  Oversees the nomination/election process.


Other positions and event coordinators are also needed:


  • Family Night Coordinator(s): Help coordinate fun family evenings (usually 1-3 per year).  An example of these nights is our family movie nights, but more ideas are welcome.  Other family game nights could be dances, fitness nights, game nights, etc.  


  • Spiritwear Coordinator: Help organize and order school spirit wear for the school.


  • Sports Coordinator: Help coordinate the Kennedy sport teams (football, basketball and soccer) during the year for grades 4-6.  Help recruit parent coaches and volunteers and help communicate practice and game times.  Help as needed to make sure sports teams run smoothly.


  • Field Day Coordinator(s): Organize Field Day which is an annual end-of- year (June) fun day full of outside games and activities to celebrate the last day of school.  Organize games and parent volunteers.  


  • Harvest Festival Coordinator(s): Harvest Festival is Kennedy’s fun evening in October where we play carnival style games in the cafeteria and also have dinner for purchase for all families.  This person(s) will need to coordinate with all room parents, volunteer parents and High School volunteer students, to ensure it’s success.  Also, this person(s) will need to coordinate the BBQ dinner and parent volunteers to serve.  Kids love this event and can come in costume.


  • Scrip Gift Card Coordinator(s): Scrip gift cards are a great year-long fundraising program!  This person(s) would organize the program, order the gift cards, and distribute the purchased gift cards.  This person must work closely with the PTA Treasurer.     


  • Art Room Coordinator: Work with art parents and teachers to organize monthly art classes for each class.  Keep art supplies stocked in the art room.  Organize an annual spring art show.


  • PTA eNewsletter Writer/Publisher: Write the weekly eNewsletter for electronic distribution to parents and staff.  Working knowledge of Constant Contact is helpful, but we can train. This position will have to work closely with office staff and WebMaster.


  • Facebook Group Liaison: Keep PTA Facebook page up to date with current upcoming school events.  Moderate group and monitor membership requests.


  • WebMaster: Maintain the PTA website on an ongoing basis - www.ourkennedypta.org.  This position will have to work closely with eNewsletter Coordinator.


If interested, please contact us at kennedyptanews@gmail.com  asap and/or come to a PTA meeting.


PTA meetings are usually the second Wednesday evening of each month.

For resources related to volunteering, please check here.

Visit our Facebook page at the link below

  • Facebook Social Icon

©2018 by Kennedy PTA

Kennedy Elementary • 35430 Blackburn Drive • Newark, CA 94560 • 510-818-3400

Please report any issues or errors on the website to kennedyptanews@gmail.com